Fortunately, FileCenter always saves your scans as regular Windows files in regular Windows folders. It also lets you put your scans into Cloud services like DropBox, Google Drive, or OneDrive (if that's what you want to do. This guarantees you unconditional access to your scans. The only place you should save your scans is as regular Windows files in regular Windows folders.
The user decides to switch to different scan to PDF software and discovers, to their horror, that a full year's worth of scans is locked in a database and they can't get the scans out. But their users fail to realize that the system is storing all of their scans in a database instead of as Windows files. Some PDF scanning systems seem very easy to use. Where Does the PDF Scanner Software Save Your Files? With features like scanning profiles, automatic PDF naming, and automatic PDF separation and routing, you'll be able to scan, name, and save entire stacks of documents with just a couple of mouse clicks. FileCenter goes out of its way to trim down and automate the scanning process as much as possible. You shouldn't have to click the mouse a dozen times for every scan. You need a scanning software solution that keeps your hand off of the mouse as much as possible. So now the speed bump isn't the scanner, it's the software interface and workflow. The current generation of business class desktop PDF scanners is incredibly fast, some able to scan to PDF at the rate of a page a second or better. Will the Software for Scanning to PDF Shorten the Number of Steps it Takes to Scan to PDF? Does it Facilitate Bulk Scanning?Įven though PDF scanning has always been a chore, it doesn't have to be.
FileCenter will automatically take care of this for you, without a single mouse-click on your part. Which is why you shouldn't have to worry about it. It must perform Optical Character Recognition (OCR) to turn the pictures of words into real words. Making a scanned PDF searchable requires an extra step that other scan to PDF software may or may not do (but probably not). What does that mean if you hope to search the body of this PDF for keywords? It means you can't. Putting it another way, even though you have scanned a PDF, and even though you can see words and text in the scan, and even though it's a PDF document, your computer only sees an image – a picture. Does the PDF Scanning Software Give You a Searchable PDF? And if you have a ScanSnap, you can take advantage of FileCenter's special ScanSnap integration. If you have a network scanner, you can use FileCenter's Inbox to access your network scans. If you have a TWAIN scanner, you will be able to take advantage of the full power of FileCenter's scanning tools. But FileCenter paperless scanning software can work with all three. Most PDF scanner software will only work with the second category: TWAIN scanners. The most common stand-alone scanner: Fujitsu's ScanSnap. This limits the number of programs that can use the scanner. Standalone scanners, look just like TWAIN scanners, except they don't come with a TWAIN driver. The TWAIN designation simply means that have a TWAIN driver, which is a very technical way of saying that any program can link to the scanner. TWAIN scanners are always connected to a computer, either with a USB cable or through a wireless connection. They can be flatbed, or upright sheed-fed scanners which automatically pull pages through. TWAIN scanners, the most common type of scanner, are the typical desktop scanners. The sure sign that it is a network scanner: 1) it isn't connected to a computer, and 2) it saves scans into a folder on the network (or perhaps emails scans to you). Network scanners are the large, freestanding printers that will double as scanners (even though their primary function is to be a printer). The three categories: network scanners, TWAIN scanners, and standalone scanners. Unfortunately, not all scan to PDF software works with every kind of scanner. Scanners fall into three broad categories. Is the Scan to PDF Software Compatible with Your Scanner?